Become a UCARE

Become a UCARE2024-05-08T10:52:14+02:00

1. Who can become a UCARE?2022-09-28T10:22:49+02:00

Please carefully read our 32 requirements and deliverables here:

UCARE 32 Requirements

2. How can I apply? What is the process like?2024-05-08T10:53:35+02:00

The first step is to read our list of requirements carefully. Do you fulfil most of them?
The second step is to prepare a Power Point presentation of the center. To do so, please fill in the Power Point document “Center Presentation for Audit_PP template“. We strongly recommend using the template for the presentation. These materials should show how your center meets the 32 UCARE criteria and may include photos, certificates, and any other documents that you feel are appropriate to send to the auditor (please keep confidentiality laws in mind!).This presentation is mandatory for the audit.

When you have the presentation ready, please click the Apply Here button below.

Together with the application, upload your Center Presentation in the application form and send it to us.

Please note that starting on June 15, the premium access to become an UCARE will be phased out. After this date, all prospective centers have to go through the full audit process.

A member of the UCARE office will get in touch with you after. We will check your presentation and explain the next steps. Applicant centers will be added to the UCARE website when the date of the audit is set.

 

 

 

3. What if I don’t fulfil every requirement and deliverable? Can I still apply?2023-05-24T17:38:14+02:00

It depends on which requirement is missing. Many are non-negotiable, for instance that a center treats patients of all ages. However, if the deliverable is something that would be improved by your center joining the network, exceptions might be made. If you’re not sure, feel free to reach out to us: audits(at)ga2len.berlin

4. How does the audit work?2023-10-06T17:42:14+02:00

The process of becoming a member of UCARE involves an audit in which an auditor from a certified UCARE center will determine if and how your center meets the 32 UCARE criteria.
Once the UCARE Office has reviewed the application and the center’s presentation, we will look for an auditor.
We ask if you already have an auditor in mind – any head and deputy of a certified UCARE center can be an auditor. If not, we are of course happy to find one for you. Once an auditor is found, we will connect you and leave you to find a convenient date.

First UCARE audits should be performed on site. In special cases, audits by video conference are possible. For example, if the auditor has recently visited the applicant center in person or will visit at the next opportunity or the pandemic situation requires it. Videoconference audits need to be approved by the UCARE office before the audit.

A video conference platform should be used for the audit on remote and the UCARE office will be happy to help if auditors or applicant UCAREs do not have access to such a platform. The UCARE office is ready to answer any questions on remote auditing that applicant centers may have.

For both cases (on site or on remote audit) up to 2 hours should be scheduled for the audit meeting.

After the audit visit, the UCARE steering committee will review the audit report that your auditor filled out and the UCARE office will inform you about the results. If the audit was successful, you will receive a UCARE certificate from us that is valid for two years.

If the audit was not successful, you will receive an explanation on which criteria your center should work on, after which another audit can be performed.

Watch a short video on the whole process here:

5. The audit was successful! What happens now?2023-09-21T12:05:00+02:00

Congratulations! We are happy to welcome you to the network. We will upload your UCARE certificate on our member area SHASAF and your center will be listed on our UCARE website as a certified UCARE.

See question 13 for more details on SHASAF.

Now: Get involved and help to let the UCARE network flourish and grow!

Be an active network member:

  • Please bring other UCARE experts into the network by performing audits
  • Take part in our scientific studies
  • Initiate your own UCARE studies
  • Be part of a taskforce to shape our UCARE LevelUp and UCARE 4U programs
  • Or be a speaker yourself

Do you have an idea for an interesting podcast topic, or a webinar? Let us know! Please also make note of our Chronic Urticaria Self Evaluation App CRUSE®  and the Chronic Urticaria Registry CURE. Don’t forget to share our content with the other physicians and nurses in your center. Please follow us on Social Media and share our content with your network!


4U Twitter | LevelUp Twitter | LinkedIn | Reddit | TikTok | YouTube | Website

 

 

 

 

6. How many re-audits does my center have to go through?2022-09-22T15:48:49+02:00

The first audit certificate is generally valid for 2 years. After the first re-audit, the certificate is valid for 3 years. From the second re-audit onwards, it will be 4 years and thus the maximum period of validity will have been reached. Your UCARE must therefore be recertified every 4 years after the 3rd audit.

7. How does a re-audit work?2023-08-25T11:15:44+02:00

We ask you to please contact us at least 3 months before your certificate expires, so that we will have enough time to organize your re-audit. As with the initial audit, we will ask you if you have a potential auditor for your center in mind. If not, we will look for one. Please note that for transparency purposes, the auditor for your re-audit cannot be the same one as for your first audit. We will supply a re-audit-template, which lists your center details and shows the result of your last audit. If during your first audit areas with need for further improvement were identified, there will be a special focus on them during the re-audit. We ask you to please complete the audit report on pages 2 to 4 (Activities of the UCARE since the last certification). If there were areas that needed improvement since the last audit, please send us a brief presentation showing how these criteria were met. The audit team can also send you a short template to complete. Criteria that have already been met do not need to be outlined again in a presentation. Please upload both documents to your personal center circle on our sharing platform Shasaf. Only when we have received these documents and deemed them complete, a re-audit date will be set.

 

 

 

8. Does a change of personnel (head) change the status of our center?2023-05-24T17:54:54+02:00

In general, we ask you to notify us of all changes to your center via email at audits(at)ga2len.berlin. If all the requirements are still met, then no, as we certify the centers and its activities, not the individual physician. However, if by leaving the center there is no-one left to take on the role of head, then the center will not be listed anymore. However, our door is always open and we would love to have your center rejoin the network as soon as possible!

 

9. Can I apply to be an ACARE/ADCARE/ANACARE/ARIACARE center at the same time?2023-05-24T18:02:18+02:00

Yes! We will do our best to coordinate a multiple-center audit with you. For double or triple audits involing ADCARE, ANACARE or ARIACARE, please contact us via email under audits(at)ga2len.berlin.

Please note that all certificates are still separate, and undergoing a double or triple audit does not guarantee certifications for all Centers of Excellence, if the requirements are not fully met for each Core.

 

 

 

 

 

 

10. My center’s application was unsuccessful. What now?2022-09-15T14:07:45+02:00

If your application was unsuccessful, you will be told exactly why. If these issues can be resolved in the future, you can of course apply again and preferably the initial auditor will perform a new audit!

11. I started the application process, but I changed my mind. Is this a problem?2022-09-15T14:07:36+02:00

No, of course not. We understand that life gets in the way sometimes, so just please inform us of your decision If you ever want to pick up again at some point, feel free to get in touch with us later.

12. I still have questions. Who can I ask?2023-04-14T10:38:58+02:00

You can get in touch with the UCARE office at audits(at)ga2len.berlin. We will be happy to answer all your questions. If you are experiencing technical difficulties with the application form, we are happy to send one to you via email.

13. What is the UCARE Member Area?2023-05-24T18:06:00+02:00

Our UCARE member area is located on a platform called Shasaf where you can access general UCARE information and where you have access to your individual center area where you can see, comment on and sign documents pertaining to your center or on scientific projects you are taking part in. We will upload your application, audit documentation, letter of audit result and audit certificate there

Shasaf is a safe document sharing platform, and only authorized members will be able to see data pertaining to them. You will get an initial invitation with a prompt to create a profile. We strongly recommend that you utilize Two-Factor-Authentification with an app called authy.

Need another circle e.g. for a scientific project? Contact us at info@ga2len-ucare.com!

Shasaf is a safe document sharing platform, and only authorized members will be able to see data pertaining to them. You will get an initial invitation from Shasaf with a prompt to create a profile. We strongly recommend that you utilize Two-Factor-Authentification with a mobile app called Authy for iOS and Android.

If you experience any issues regarding your account, Authy, or other system functionalities and features, you are always welcome to reach out to the Shasaf support team at support@shasaf.com or +45 71 997 997.

Please take a look at our video tutorial on how to use Shasaf.

Apply here

Please note your center presentation is necessary prior to applying.
We strongly recommend using the template
See FAQ question 2 for further information.

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